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Job Description
Administrative Assistant III, Technology & Life Sciences-1000429
Description
Administrative Assistant
We invite you to explore the award-winning culture, people, rewards and opportunities that make Comerica Bank so special. Make your next career choice a confident one. The Administrative Assistant is responsible for a wide range of administrative and executive support tasks.
Reporting Information/Location
This non-exempt position reports to a Senior Vice President of Technology and Life Sciences. This position is located at 300 W. Sixth Street, Suite 1300, Austin, TX. The Technology and Life Sciences environment is fast-paced, sometimes under pressure, and professional. The workload is diverse - from system data entry, complex spreadsheets to creative MS PowerPoint presentations. Confidentiality is a crucial component in this office setting.
Position Competencies
Successful incumbents possess banking acumen, are approachable, customer focused, have strong functional and technical skills, proactively inform, have interpersonal savvy, listen well, have organizational agility, persevere and can manage their time well.
Comerica Bank uses IBM Lotus Notes for database, calendaring and e-mail functions.
Position Responsibilities
Provides administrative support to senior officers and department.
Organizes work by reading, routing correspondence; collecting information; intercepting phone calls; and resolving issues on manager's behalf and initiating next steps.
Maintains schedules and calendars for senior officers and department; arranges meetings, events, teleconferences and travel.
Coordinates completion of several projects at once by taking initiative and following up with managers, team members and clients.
Proactively resolves routine requests from supervisor which may include tracking information, gathering data from multiple sources and creating reports and presentations using PowerPoint, Excel or other programs.
Responds to requests by internal clients and external customers; answering or referring inquiries.
Maintains office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
Maintains files, mail lists, and other documentation for manager.
Verify transactions booked on bank systems and verify the accuracy of input data.
Contributes to team efforts by initiating communication with team members and accomplishing related projects and activities as needed.
Ensures compliance by completing the necessary compliance-related training and adhering to compliance standards and policies.
Total Rewards
We know that our employees are critical to our overall success. We are dedicated to investing in their future to maintain long-term relationships for lasting commitments. One of the ways we do this is to offer a comprehensive package of compensation and benefits programs which are regularly reviewed to maintain them at competitive levels. Your salary will be commensurate with your work experience.
Position Salary Range
$35,776 - $47,632 - $59,613
Relocation
No relocation assistance is provided for this position at this time.
Travel
Travel is not required of this position.
Qualifications
High School Diploma or General Education Diploma (G.E.D.)
5 years experience in an administrative assistant / clerical support role
5 years word processing and spreadsheet software experience
3 years customer service experience in a telephone and face-to-face environment
Primary Location: US-TX-Austin
Job: Admin/Support/Clerical
Schedule: Full-time
Shift: Day Shift
Work Hours (Example: 8:00am - 5:00pm Monday - Friday): 8:00 am - 5:00 pm Monday-Friday
Travel: No
Job Description
Administrative Assistant III, Technology & Life Sciences-1000429
Description
Administrative Assistant
We invite you to explore the award-winning culture, people, rewards and opportunities that make Comerica Bank so special. Make your next career choice a confident one. The Administrative Assistant is responsible for a wide range of administrative and executive support tasks.
Reporting Information/Location
This non-exempt position reports to a Senior Vice President of Technology and Life Sciences. This position is located at 300 W. Sixth Street, Suite 1300, Austin, TX. The Technology and Life Sciences environment is fast-paced, sometimes under pressure, and professional. The workload is diverse - from system data entry, complex spreadsheets to creative MS PowerPoint presentations. Confidentiality is a crucial component in this office setting.
Position Competencies
Successful incumbents possess banking acumen, are approachable, customer focused, have strong functional and technical skills, proactively inform, have interpersonal savvy, listen well, have organizational agility, persevere and can manage their time well.
Comerica Bank uses IBM Lotus Notes for database, calendaring and e-mail functions.
Position Responsibilities
Provides administrative support to senior officers and department.
Organizes work by reading, routing correspondence; collecting information; intercepting phone calls; and resolving issues on manager's behalf and initiating next steps.
Maintains schedules and calendars for senior officers and department; arranges meetings, events, teleconferences and travel.
Coordinates completion of several projects at once by taking initiative and following up with managers, team members and clients.
Proactively resolves routine requests from supervisor which may include tracking information, gathering data from multiple sources and creating reports and presentations using PowerPoint, Excel or other programs.
Responds to requests by internal clients and external customers; answering or referring inquiries.
Maintains office supplies by checking stock to determine inventory levels; anticipating needed supplies; placing and expediting orders for supplies; and verifying receipt of supplies.
Maintains files, mail lists, and other documentation for manager.
Verify transactions booked on bank systems and verify the accuracy of input data.
Contributes to team efforts by initiating communication with team members and accomplishing related projects and activities as needed.
Ensures compliance by completing the necessary compliance-related training and adhering to compliance standards and policies.
Total Rewards
We know that our employees are critical to our overall success. We are dedicated to investing in their future to maintain long-term relationships for lasting commitments. One of the ways we do this is to offer a comprehensive package of compensation and benefits programs which are regularly reviewed to maintain them at competitive levels. Your salary will be commensurate with your work experience.
Position Salary Range
$35,776 - $47,632 - $59,613
Relocation
No relocation assistance is provided for this position at this time.
Travel
Travel is not required of this position.
Qualifications
High School Diploma or General Education Diploma (G.E.D.)
5 years experience in an administrative assistant / clerical support role
5 years word processing and spreadsheet software experience
3 years customer service experience in a telephone and face-to-face environment
Primary Location: US-TX-Austin
Job: Admin/Support/Clerical
Schedule: Full-time
Shift: Day Shift
Work Hours (Example: 8:00am - 5:00pm Monday - Friday): 8:00 am - 5:00 pm Monday-Friday
Travel: No
